Madrid · Online check-in and SES Hospedajes

Guest registration for tourist accommodation in Madrid

Data, signatures and SES Hospedajes submissions in one dashboard

Collect your guests' details and signatures from their phones and manage the submission of bookings and traveller reports to SES Hospedajes. For owners and managers of tourist homes, apartments, hostels and small hotels in Madrid.

  • 3 free credits when you sign up
  • No monthly fees
  • Compatible with RD 933/2021
  • WhatsApp support

For accommodation in the city of Madrid and across the Community of Madrid.

Report sent
Accepted ✓

Booking #4186

Apartamento El Sol

Guest details
ID document
Traveller signature
Sent to SES HOSPEDAJES · Registration completed

Local · Madrid

Every arrival in Madrid, with registration in order

A weekend booking, a late-night arrival or several check-ins at different properties: collecting every traveller's details can take up a good part of your day.

With Checkin Vacacional, your guests can fill in their details and sign before they arrive. You review the information and manage SES Hospedajes submissions from one dashboard, whether you run one apartment or several properties.

Who it's for

Who Checkin Vacacional is for in Madrid

It fits whether you manage a single apartment in the city or several properties across the Community of Madrid.

Owners of tourist homes

Managers of several properties

Tourist apartments

Hostels and small hotels

Holiday rental management agencies

Rural accommodation in the Community of Madrid

Traveller registration

Bookings and traveller reports to SES Hospedajes from Madrid

SES Hospedajes is the Ministry of the Interior platform where accommodation providers make the submissions required by RD 933/2021: the booking and the traveller report.

Checkin Vacacional helps you prepare that information: you collect guests' details and signatures, review them and manage submissions from the platform.

That simple

How it works

Five steps, from creating the booking to sending the traveller report.

01

Create or import the booking

Add the stay manually or import it from your property calendar so every arrival is organised.

02

Submit the booking to SES Hospedajes

Send the booking notification from Checkin Vacacional. It is separate from the traveller report, which is sent later.

03

Share the check-in link

Send the lead guest a personalised link by WhatsApp, email or the channel you usually use.

04

Guests fill in their details and sign

Each traveller enters their details on their phone and signs, with no app to download.

05

Review the information and send the traveller report

Check the details are complete and manage the traveller report submission to SES Hospedajes from the same dashboard.

Benefits

Benefits for tourist accommodation in Madrid

Details and signatures before arrival

Guests complete check-in on their phone before arriving, even for late or self check-in arrivals.

Several properties, one dashboard

Track bookings, signatures and submissions for all your properties in one place.

Less manual retyping

The details guests enter are used for submissions, without copying them from messages or photos.

Check-in for international travellers

The form is available in several languages so every guest can complete it easily.

Pay as you go

No monthly fees: it works with credits and you get 3 free credits when you sign up.

WhatsApp help

We help you on WhatsApp with setup and any questions along the way.

Not registered in SES Hospedajes yet?

To send submissions from Checkin Vacacional, your property must be registered in SES Hospedajes. If it isn't yet, we can handle the registration and set up the platform for you.

€59.90VAT included

SES Hospedajes registration, setup and onboarding.

FAQ

Questions about guest registration in Madrid

Can't find your question? Message us on WhatsApp.

Does it work for tourist homes in Madrid?+

Yes. Checkin Vacacional makes traveller registration easier for tourist homes, apartments, hostels and small hotels in Madrid: you collect details and signatures and manage SES Hospedajes submissions. It is not a tourist licence or a permit to rent.

Does online check-in verify the guest's identity?+

The form collects the traveller's details and signature, but does not by itself verify their identity. That check is the responsibility of the accommodation operator, who must compare the information with the guest's identity document.

Can I manage several properties?+

Yes. You can set up several properties and handle their bookings, check-ins and submissions from one dashboard.

Can guests complete check-in before arriving?+

Yes. You share a link by WhatsApp, email or another channel and each traveller fills in their details and signs on their phone before arrival.

Does my property need to be registered in SES Hospedajes?+

Yes. You need SES Hospedajes registration to send submissions from Checkin Vacacional. If you don't have it, we can handle it for €59.90 (VAT included).

Can I submit bookings and reports from the platform?+

Yes. From the dashboard you can submit the booking and, once guests have completed their details, manage the traveller report submission to SES Hospedajes.

Can I use it for properties in other towns of the Community of Madrid?+

Yes. It works the same for properties in the city of Madrid, the rest of the Community of Madrid and other parts of Spain.

How much does Checkin Vacacional cost?+

There are no monthly fees: it works with credits and you pay when you use it. You get 3 free credits when you sign up. See current prices on the pricing page.

Less time registering details. More time for your properties.

Prepare registration before every arrival and manage bookings and traveller reports from Checkin Vacacional.